Senior Administrative Assistant

This position will provide administrative support to the site executive Operations Leadership Team. The Senior Administrative Assistant will:

  • Plan and coordinate logistics and materials for meetings and visitor appointments. This may include room reservations, room set-up, agenda preparation, printing of materials and calendar maintenance.
  • Organize executive domestic and international travel, including booking airfare, hotel and transportation.
  • Utilize Concur Expense Solutions to oversee monthly expense management for executive travel.
  • Oversee calendar management for site Operations Leadership Team.
  • Lead and coordinate facility events committee meetings, plan events with committee members, and ensure facility events are within budget, and are appropriately communicated site-wide.
  • Manage annual office supplies budget, which may require negotiating pricing with vendors as well as the preparation of purchase orders and TOAs.
  • Oversee other facility projects as required.


  • High school diploma required, AS or AAS degree preferred and minimum of 2 years experience in an administrative support role in a high-volume, complex organization, preferably in a manufacturing or distribution organization.
  • Demonstrated track record in general administrative support functions, with prior experience working with outside venders, event planning, calendar and program management.
  • Highly skilled with Microsoft Officesuite. Proficient with Word, Excel, PowerPoint and Outlook.
  • Experience with SAP PO process preferred.
  • Ability to effective communicate orally and in writing.
  • Excellent multi-tasking, organizational and time management skills, with a focus on continuous improvement.
  • Able to work independently and effectively in a fast-paced environment.
  • High level of confidentiality.

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